Privacy Policy

This Privacy Policy applies to all personal data collected in relation to:

• Registration for Hyfit Games events
• Participation in Hyfit Games competitions
• Use of the Hyfit Games website
• Communications with the Hyfit Games team
• Event-related services and platforms.

The policy outlines how participant information is handled throughout the lifecycle of the event, from registration through results publication and post-event communications.

When individuals register for or participate in Hyfit Games events, we may collect certain personal information necessary to operate the event safely and effectively.

Personal Information

This may include:

• Full name
• Email address
• Phone number
• Date of birth
• Gender
• City or country of residence.

Event Registration Information

To manage competition categories and race logistics, we may collect:

• Event category or division
• Age group classification
• Registration number or race identifier.

Emergency Contact Information

Participants may be required to provide:

• Emergency contact name
• Emergency contact phone number.

Health Declarations

Participants may be asked to confirm that they are medically fit to participate in physically demanding activities associated with HYFIT Games events.

Identity Verification

Where necessary, identification documents may be requested to verify participant identity or eligibility.

The information collected may be used for the following purposes:

• Processing event registrations
• Confirming participant eligibility and age categories
• Managing race logistics and scheduling
• Ensuring participant safety during the event
• Communicating event instructions and updates
• Managing race timing and results
• Providing participant support
• Improving event operations and participant experience
• Promoting current or future HYFIT Games events.

Personal information is used only for purposes relevant to operating the event and delivering services related to participant participation.

Data Sharing and Partner Communications

By registering for Hyfit Games, you consent to Hyfit Games collecting, storing, processing, and using your personal information for the purpose of managing your participation, communicating event-related updates, and enhancing your event experience.

You further acknowledge and agree that Hyfit Games reserves the right to share your personal information with its sponsors, partners, affiliates, and service providers for legitimate business and promotional purposes, including but not limited to event operations, partner offers, product sampling, exclusive benefits, marketing communications, analytics, and other value-added services related to fitness, wellness, sports, and lifestyle.

Such sharing shall be carried out in accordance with applicable data protection laws, and Hyfit Games will take reasonable steps to ensure that its partners process your information responsibly and only for the purposes for which it has been shared. You may opt out of promotional communications at any time where required by applicable law.

Registration fees for Hyfit Games events are processed through third-party payment providers.

Payments are handled via Razorpay, a secure payment gateway.

Hyfit Games and Audiverse Technology Pvt Ltd do not store or process credit card or banking details directly. All payment information is handled by the payment provider in accordance with its own privacy and security standards.

Hyfit Games is a competitive sporting event. To maintain transparency and allow participants to compare performances, certain race results may be made publicly available.

Published information may include:

• Participant name
• Registration number
• Category or division
• Age group
• City or nationality
• Finish time
• Ranking or leaderboard position.

This information may appear on official race result pages, leaderboards, or event communications.

Hyfit Games events may involve photography, videography, and drone footage capturing participants and spectators.

By participating in the event, participants acknowledge that images, video, or audio recordings may be captured during the event.

Such content may be used by the organizer for:

• Event coverage
• Marketing materials
• Social media promotion
• Advertising campaigns
• Promotion of future Hyfit Games events.

Participants may contact the event organizer regarding concerns related to media usage.

Participants may receive communications related to their participation in Hyfit Games, including:

• Registration confirmations
• Race instructions
• Event updates
• Important announcements.

Participants may also receive information about future Hyfit Games events or related activities.

Participants may unsubscribe from marketing communications where applicable.

The Hyfit Games website may use cookies and similar technologies to improve website functionality and understand visitor behavior.

These technologies may include tools such as:

• Google Analytics
• Google Tag Manager
• Meta (Facebook) Pixel
• Advertising cookies
• Website session cookies.

These tools help us analyze website traffic, improve user experience, and manage marketing campaigns.

Users may control cookie settings through their browser preferences.

Participant data may be stored using secure digital infrastructure including:

• event registration systems
• website databases
• cloud storage services.

Reasonable technical and organizational safeguards are implemented to protect personal data against unauthorized access, loss, or misuse.

While we take appropriate precautions, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

Hyfit Games includes a youth category known as the Next gen division, which allows participation by athletes between the ages of 8 and 15.

Registration for participants under the age of 16 must be completed by a parent or legal guardian. By registering a minor, the parent or guardian confirms consent for the collection and processing of the minor's personal data as described in this Privacy Policy.

Personal data may be retained for as long as necessary to:

• administer Hyfit Games events
• maintain historical race records and results
• comply with legal or regulatory requirements.

Participants may request deletion of their personal information by contacting the grievance officer, subject to operational and legal requirements.

To operate Hyfit Games events, certain participant information may be shared with trusted third-party service providers involved in delivering event services.

These may include:

• payment processing providers
• race timing partners
• event photography partners
• email communication or marketing platforms.

Such parties receive only the information necessary to perform their services and are expected to handle personal data responsibly.

Participants may request access to or correction of personal information held by the organizer.

Participants may also request deletion of personal data where applicable, subject to operational or legal requirements.

Requests related to personal data should be directed to the grievance officer listed below.

Hyfit Games is organized and operated by:

Audiverse Technology Pvt Ltd

Registered address: Villa No. 27, Ozone Residenza, Haralur Main Road, Eastwood Township, Bangalore, Karnataka 560103, India

Email: contact@hyfitgames.com

For questions, complaints, or requests relating to personal data, participants may contact:

Grievance Officer

Saurabh Agarwal

Email: contact@hyfitgames.com

Any disputes relating to this Privacy Policy shall fall under the jurisdiction of the courts located in the city where the HYFIT Games event is conducted.

This Privacy Policy may be updated periodically to reflect operational, legal, or regulatory changes.

The latest version will be published on the HYFIT Games website, and continued use of the services indicates acceptance of the updated policy.